# Privacy Policy

**Last updated:** 18th June 2026

This Privacy Policy describes how BeamMP Ltd. (“we”, “us”, or “our”) collects, uses, and protects information when you use the BeamMP website, accounts, forum, mod, server, launcher, and related online services (collectively, the “**Services**”).

By accessing or using our Services, you agree to the collection and use of information in accordance with this policy.

---

## 1. Information We Collect

### 1.1 Information You Provide
When you register or interact with our Services, we may collect:
- Email address
- Username and profile information you choose to provide
- Content you post (topics, replies, messages, reports)
- Communications you send to moderators or administrators
- Chat messages and logs

### 1.2 Automatically Collected Information
When you access the Services, we may automatically collect:
- IP address
- Browser type and version
- Operating system
- Date and time of access
- Pages viewed and actions taken on the Forum
- Resources accessed
- Hardware & Account identifiers

This information is collected via server logs, cookies, third party services and similar technologies.

---

## 2. How We Use Your Information

We use collected information to:
- Operate and maintain our Services
- Authenticate users and manage accounts
- Moderate content and enforce rules
- Prevent abuse, fraud, and malicious activity
- Improve site functionality and performance
- Communicate with users regarding moderation actions, updates, or support requests
- Maintain community safety, security and standards

We do **not** sell personal information.

---

## 3. Legal Bases for Processing (GDPR / UK GDPR)

Where applicable, we process personal data under the following legal bases:
- **Consent** (e.g., account registration, optional profile information)
- **Contractual necessity** (providing Services access and functionality)
- **Legitimate interests** (security, moderation, abuse prevention, site improvement & anonymised analytics, Preserving conversational data, FAQ or documentation through the means of data anonymisation)
- **Legal obligation** (compliance with applicable laws)

---

## 4. Cookies and Tracking Technologies

Our Services use cookies and similar technologies to:
- Maintain login sessions
- Remember user preferences
- Improve usability and performance

Cookies may be essential for Service functionality. You can control or disable cookies through your browser settings; however, doing so may limit, restrict or break certain features or functionality.

Third party providers such as Cloudflare may employ cookies for the providing of their services. Please see their policy for how they process your data.

Where required by law and appropriate, cookie consent mechanisms are employed.

---

## 5. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy:

- **Server logs and IP addresses (non-account related):** typically retained for 90 days and a maximum of 180 days
- **Account-related IP addresses and logs relevant to moderation purposes:** retained up to 5 years
- **Account information, moderation actions and posted content:** retained until the account is deleted or content is removed, unless retention is required for moderation, security, continuity, or legal purposes
- **Right to Erasure & Data Deletion Requests:** You may request the deletion of your data through your profile within our Services. Accounts with posted content and/or moderator actions require a specific request to `dpo@beammp.com` for review on a case by case basis. Requests will be processed within 28 days in accordance with legal requirements.

---

## 6. Third-Party Services

We may use trusted third-party service providers to operate our Services, such as:
- Hosting providers
- Content delivery networks
- Email and notification services
- Security and anti-abuse services
- Payment processing & financial services

These providers are given access only to the information necessary to perform their services and are required by law to protect it accordingly.

---

## 7. Data Sharing

In order for certain functionality, the sharing of details such as account identifiers may be required. For example in providing a unique identifier to servers that you join. This may also include third party services that you choose to link with your BeamMP account.

---

## 8. International Data Transfers

Data relating to our Services may be stored or processed on servers located outside your country of residence. Where required, appropriate safeguards are used to protect personal data in accordance with applicable laws (e.g., standard contractual clauses).

---

## 9. Your Privacy Rights

Depending on your location, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Object to or restrict certain processing
- Request data portability
- Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information below. We may need to verify your identity before fulfilling a request.

---

## 10. Children’s Privacy

The Services are intended for users aged **13 or older**. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal data, please contact us so it can be removed.

---

## 11. Security

We take extensive technical and operational precautions to protect your data from accidental manipulation, loss, destruction or unauthorised access. Our security practices and mechanisms are reviewed on a regular basis and updated in accordance with best practices and industry standards.

---

## 12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology, or Service operations. Updates will be posted on this page with a revised “Last updated” date and also communicated via our Forum at least 28 days prior to new changes taking effect.

Continued use of our Services after changes are posted constitutes acceptance of the updated policy.

---

## 13. Right to complain

If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection matters.

You can contact the ICO via the ICO website or by calling their helpline.

---

## 14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact the BeamMP team via email at `dpo@beammp.com`.